Hotels & Resorts

Run Your Whole Property From One Screen

StayHub replaces the booking spreadsheet, the reservation diary, the invoice book and the Form C paperwork with a single cloud system your whole team can use from any device. It is built for independent resorts and hotels in India, where the compliance work is as real as the bookings.

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Delivering since 2008
5,203+ clients across 4 continents
One accountable team

Highlights

One Screen for Everything
Commission-Free Direct Bookings
Form C & Police Intimation
Your Brand, Not Ours

Challenges

Why Running a Property Gets Harder Than It Should

What Most Independent Properties Are Juggling

The work is rarely the problem. The problem is that it lives in six places, and only one person understands each of them:

A WhatsApp inbox full of enquiries with no reliable follow-up
A paper register, or a spreadsheet only one member of staff can read
Weekend and peak-season prices changed by hand, every time
Rates that differ between the diary, the quote and the final bill
A last-minute scramble for Form C whenever a foreign guest arrives
No single place to see who is arriving, leaving or still owing money

What That Costs Over a Season

None of these are dramatic on any single day, which is exactly why they persist for years:

Enquiries go cold because nobody was sure whose job it was
The same room is promised twice, and someone has to make that call
Commission goes to an aggregator for a guest who already knew your name
Billing disputes are settled from memory rather than from a record
A statutory filing is missed, and the exposure is entirely yours
When one person is on leave, the property runs on guesswork

StayHub is built and operated by Xcodefix Global for resorts and hotels that are too established for a spreadsheet and too independent for enterprise hotel software. Everything the front desk does in a day happens on one screen.

The design principle is that a property runs on shifts, not on specialists. If a system can only be operated by the person who set it up, it has failed, whatever its feature list says. StayHub is arranged so that anyone on the team can step in.

Want to see it on your own data?

We run walkthroughs against a real scenario, not a canned slide deck. Contact Xcodefix Global to arrange one.

Overview

How StayHub Fits Together

One Calendar

A live tape chart shows every room and every night. Arrivals, departures, occupancy and free rooms are visible at a glance rather than reconstructed from a diary.

One Price

Rates are calculated in one place, so the calendar, the booking form and the final invoice cannot disagree with each other. Seasonal and weekend pricing follows the rules you set.

One Record

Bookings, invoices, extras and statutory filings all attach to the stay they belong to, which is what makes a question months later answerable from the system.

What it covers

What StayHub Covers

Stay View Calendar

A live tape chart of every room and night. Drag a booking to move or extend it, see who is arriving and leaving today, and spot free rooms without hunting through a register.

Direct Booking Engine

Real-time availability by room type with the rate the guest sees being the rate the system uses, so a reservation cannot be taken against a room that is already gone.

Your Own Booking Website

Each property gets a mobile-friendly public site with galleries, room detail and live date-aware pricing, so guests who already know your name can book without an aggregator in between.

Enquiries Inbox

Every availability question lands in one shared inbox and is tracked from new through to closed, instead of sitting in one person’s messaging app.

Billing and Extras

Itemised invoices tied to the stay, with add-ons such as transfers, meals and activities billed alongside the room and kept in one ledger.

Statutory Compliance

Form C for foreign nationals and local police arrival intimation are prepared from the booking data, printed, exported and recorded with who filed them and when.

Who it suits

Which Properties This Suits

Independent Resorts and Boutique Hotels

Properties large enough that a spreadsheet has become a liability, but independent enough that enterprise hotel software would be an expensive misfit. That gap is what StayHub was built for.

Properties With Foreign Arrivals

Where Form C and police intimation are a weekly reality rather than an occasional event, having the filing prepared from the booking changes how the desk actually runs.

Groups Running Several Properties

Owners with more than one property need each to keep its own branding, rates and records while still being reachable from a single login.

Process

How We Get You Live

Plan your project

1
Set Up Your Property
We create the rooms, room types and rate structure with you, so the system reflects how your property is actually sold rather than a generic template.
2
Bring Across What Matters
Existing forward bookings are entered so the calendar is true from day one. There is no period where two systems both hold part of the answer.
3
Publish Your Booking Site
Your public site goes live with your photos, brand colour and live availability, and you can start taking direct reservations immediately.
4
Walk the Team Through It
A short session with the people on shift, focused on the handful of things they will do every day rather than a tour of every screen.
5
Review After a Full Cycle
We revisit once you have been through arrivals, departures, billing and a statutory filing, because that is when the useful questions surface.

Why choose it

Why Properties Choose StayHub

One System, Not Six

Front desk, calendar, billing and compliance sit in the same place, which removes the reconciliation work that separate tools quietly create every week.

You Keep the Margin

A direct booking through your own site carries no aggregator commission. For a property with a returning guest base that difference compounds quickly.

Built for Indian Requirements

Form C and police intimation are part of the product rather than a workaround, and the templates are editable per property because the wording genuinely varies by state and station.

Your Brand Throughout

Your colour and logo carry through the portal, the public booking site and guest email. The guest sees your resort; the platform stays out of the way.

Works on Any Device

The front desk is not always at a desk. It runs on a phone, a tablet or a desktop browser with nothing to install.

Engineered by a Security Firm

Guest and passport data is sensitive. The platform is built and operated by a company whose main business is healthcare IT and cybersecurity.

Coverage

Built for Resorts and Hotels Across India

We work with independent resorts, boutique hotels and multi-property groups, particularly in the hill-station and coastal markets where foreign arrivals make statutory filing a weekly reality.

Bengaluru, Karnataka
Coorg & Chikmagalur
Goa
Ooty & The Nilgiris
Kochi, Kerala

Get Started

See StayHub With Your Own Rooms and Rates

A demonstration against a generic sample property tells you very little. We set one up with your room types and your rates so you can judge it on your own operation.

That includes the parts most software demos skip: moving a booking, re-pricing a stay, and producing a statutory filing from a real arrival.

Contact Xcodefix Global to arrange a walkthrough with our team.

Reply within 1 business day
Same-day response for security incidents
Your enquiry goes to an engineer, not a sales queue

Prefer email? info@xcodefixglobal.com

Frequently asked questions

Common Questions About StayHub

Talk to the specialist who would scope the work — not a call-centre script.

Ask us directly

What does StayHub replace?

For most properties it replaces a reservation diary or spreadsheet, a separate invoice book and a manual compliance process. Xcodefix Global built it so those live in one system rather than being reconciled by hand.

Does StayHub submit Form C to the FRRO for us?

No, and any product claiming to is worth questioning. The FRRO portal provides no integration route. StayHub prepares the form from the booking, prints it, produces the bulk-upload file and records who filed it and the acknowledgement number, so the filing is evidenced.

Can the police intimation wording be changed?

Yes. Templates are editable per property, because the required wording genuinely varies between states and sometimes between individual stations.

Can a booking be double-sold?

The booking engine reads live availability by room type, and pricing is calculated in one place, so the calendar, the booking form and the invoice work from the same figures rather than three separate ones.

Do we get our own booking website?

Yes. Each property gets a mobile-friendly public site with galleries, room detail and date-aware pricing, presented under your own brand.

Can we manage more than one property?

Yes. A group can run several properties under one login, with each property keeping its own data, branding and settings.

Is guest and passport data kept secure?

It is treated as the sensitive data it is, with each property’s records kept separate. We are glad to walk through exactly how it is handled before you commit to anything.

How do we evaluate it properly?

Ask for a demonstration set up with your own rooms and rates. Contact our team to arrange one.

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